Quarterly payroll processing

Workforce Payroll provides several reports Reports—HR/Payroll > Payroll) so that you can verify information after you process each payroll during that quarter. Then, at the end of a quarter, your payroll information is reconciled and you can close the quarter.

After you complete your final payroll of the quarter and have made all necessary adjustments for that quarter:

  1. Run the Calculate Tax Forms process. Select Monthly/Quarterly Processing > Calculate Tax Form.

  2. Run the Calculate Magnetic Media process. Select Monthly/Quarterly Processing > Files/Magnetic Media.

    These processes use the payroll details to create the information needed for federal tax forms and magnetic media for state unemployment insurance (SUI).

  3. Select which tax forms you need to print or which magnetic media you need to create. See the following table:

    TypeProcessTax Forms
    FederalCalculate Tax FormsForm 941, Form 941 Schedule B
     Print Tax FormsForm 941, Form 941 Schedule B
    StateRun Reports/Balance Totals 
     Calculate Magnetic MediaUnemployment Insurance returns
     Create Magnetic MediaUnemployment Insurance returns
     Run Reports/Balance TotalsSee General > Reports—H/R Payroll > Payroll

  1. File the tax forms and magnetic media.

If you need to make adjustments after you complete the Calculate Tax Forms or Calculate Magnetic Media process, use the Employer Detail and Employee Detail pages. Then reprint the forms and /or re-create the magnetic media (do not run the calculate process again).